Introduction – Objective of the present Policy
The law firm under the name «Ioannis Sarakinos & Partners Law Firm» and the distinctive title «Sarakinos Law» (hereinafter «we», «us», «our») is a law firm incorporated in Greece, having its seat at 11 Alopekis Str., p.c. 106 75, Kolonaki area of Athens, Greece, e-mail address: info@sarakinoslaw.com tel. number: (+30) 2114106546 and website: www.sarakinoslaw.com (hereinafter, the “Website”).
For the purpose of providing our professional services, we may collect and/or process personal data of natural persons, in accordance with the Greek legal framework in force, as well as with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (the General Data Protection Regulation, hereinafter «GDPR»).
This Privacy Policy (hereinafter, the «Policy») is drawn up in accordance with GDPR and its objective is to clarify the personal data processing practices of our law firm, by explaining what kind of personal data or other personal information it can collect during the use of our Website by the user, how and why we collect these information, for which purpose we use them, when and to whom we may disclose them, as well as how you can manage the above information and exercise your rights.
By providing your personal data to us (either through our Website, via e-mail, in person or via telephone), you consent to their processing in accordance with this Policy.
Personal Data we may collect (means & methods of processing)
We may collect and process different types of your personal data, indicatively:
• Basic personal data and contact information, such as your full name, job title, home address, work address, telephone number, mobile telephone number, fax number and e-mail address.
• Financial data, such as information related to payments required for the processing of your affairs, as well as for fraud prevention, such as bank account data and other information related to charges.
• Identification and other validation data, such as copy of passport or recognition elements, dates of birth, utility bills etc.
• Entrepreneurial data, such as membership to a professional/commercial union/chamber.
• Information related to judicial disputes or other legal proceedings against you or against third persons connected to you, which may be relevant.
• Special categories of personal data, when such collection and/or processing is necessary for the establishment, exercise or defend of a legal claim in court proceedings or as required by the Court or any other type of procedure.
• Records of your communications and visits to our offices.
• Information related to the recruitment process, such as your CV, your education and employment history, information related to professional subscriptions, as well as other information that may be related to your recruitment by our law firm.
• Data of use of the Website, such as data of your visits to the Website or information collected through the cookies used on this Website. Regarding the latter, you are kindly requested to consult the Cookies Policy of our Website.
• Any other personal data about you that you may provide to us.
We may collect and process your personal data by different means and methods, indicatively:
• Immediately and directly, for example by communicating with us through e-mail on the e-mail address info@sarakinoslaw.com or on any other e-mail address of our law firm, via mail or telephone on the (+30) 2114106546 telephone number, in person during a visit to our offices or during your visit of our Website through the use of cookies.
• From third parties, such as when we receive information about you by our associates and consultants with whom you may already have a relationship, for the purposes of further collaboration with our law firm.
• From open sources, available to the public.
Purpose of the Processing
We collect and process your personal data only for pre-defined, clear and lawful purposes which are described in the present Policy and are justified based on EU and Greek law regarding personal data protection. We do not process your personal data in a way incompatible with EU and/or Greek law on personal data protection.
Particularly, we process your personal data for the below-mentioned purposes:
• For the provision of legal advice or other services you may have requested, including services or solutions according to your instructions or requests and for the provision of answers / clarifications to questions.
• For the management of our activities and professional relationships with our clients, including the processing of payments, accounting, regulatory and invoicing services, as well as support services.
• In order to analyze and improve our services and communication with you.
• In order to ensure our employees’ compliance with the law, with our contractual obligations, and especially with the Greek Lawyers’ Code.
• In order to defend your interests, in the sense of proving our proper or improper conduct with regards to you.
• In order to protect the security of and manage access to our offices, our IT infrastructure, our communication systems and our website, as well as the prevention of threats to the security, of fraud or other criminal or malicious activities.
• In order to define the people authorized to realize transactions on behalf of our clients, suppliers and/or service providers.
• In order to comply with our legal and regulatory obligations, including the submission of reports and/or audits by Greek and international regulatory bodies.
• For any other purpose, related and/or associated to any of the above-mentioned purposes, or for any purpose for which your personal data were provided to us.
Legal Basis of the Processing of your Personal Data
We process your personal data we may as above collect, based on the following legal bases:
• In order to perform a service provision contract or other type of contract / agreement, to which our clients are parties or to provide the services or the answer to our clients’ questions.
• In order to serve our lawful professional interests, in the sense of providing the best possible solutions and legal services, managing our daily professional needs, providing information to our clients / potential clients regarding the services we offer and for which they have expressed interest or which we deem to be in their interest.
• In particular cases, based on your express consent to the collection and processing of your personal data, such as in the case of Cookies on our Website.
• We may also process your personal data in order to comply with our law firm’s legal obligations and to fulfill our regulatory and normative obligations or judicial / other types of orders (e.g. compliance with tax procedures, procedures for tracing money laundering and fraud etc.).
To whom we may disclose your Personal Data
We do not sell, rent, exchange nor transfer your personal data that we may collect to any third party.
We may, nevertheless, disclose your personal data only, indicatively, to the following categories of recipients:
• Lawyers or other legal services providers and mediators, consultants or specialists or other professional counsels, depending on each case (e.g. financial, business or other type of counsels), auditors employed in the context of providing services to our clients or potential clients.
• Third party providers, to whom we assign specific activities, such as IT services, printing and translation services, accounting services, postal and transport services.
• Public notaries and/or bailiffs.
• Courts, government, regulatory or other authorities, or opposing parties in disputes or their legal advisors, whenever your personal data are reasonably necessary for the establishment, exercise or defending a legal claim or to facilitate a confidential alternative dispute resolution procedure.
In all of the above cases, we require from the above-listed recipients, to act in accordance with the present Policy, with our instructions, and with the Greek and EU rules on personal data protection in force. Additionally, during the disclosure, we and the recipients commit to providing the proper guarantees, as required by the legislation in force, in order to ensure confidentiality, integrity and security of your personal data.
Retention period of your Personal Data
We retain your personal data for the necessary time period for the fulfillment of the purposes for which they were collected.
When your personal data processing is related to the legal services we provide or to the establishment, exercise or defend of a legal claim in Court proceedings, we shall retain your personal data until the deadline for the fulfillment of your claims or until your claims are settled or for the purpose of complying with legal obligations related to the retention of personal data.
Your rights
In terms of protection of the processing of your personal data by us, you have the following rights:
• Right to access: You have the right to access your personal data processed by us and possibly to receive a copy of your data and/or additional information regarding their processing.
• Right to rectification: If your personal data are inaccurate or incomplete, you have the right to rectify, update or modify them, by reaching us in our contact information above or through the relevant communication form of our Website here.
• Right to deletion: You have the right to obtain the deletion of your personal data in some cases, such as when they are not necessary anymore or when you recall your consent (when the latter applies).
• Right to restriction of processing: You have the right to obtain restriction of processing in some cases, such as when you question the accuracy of your personal data or when the processing is unlawful and you object the erasure of your personal data asking for restriction of processing instead, when your personal data are not required for the purposes of processing, yet they are required for the recognition, exercise or defend of a legal claim in Court proceedings, when you object to processing pending the verification whether our legitimate grounds override your rights.
• Right to object: You have the right to object, at any time, to the processing of your personal data, in cases such as when the processing is required for pursuing our lawful interests as controllers according to GDPR.
• Right to data portability: You have the right, in certain cases, to receive the personal information which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit that information to be re-used by the latter.
• Right to revoke consent: If the processing of your personal data is based on your consent as a legitimate basis, you have the right to revoke your consent at any time. However, please note that the revocation does not affect the lawfulness of the processing based on the consent, during the period before revocation.
• Right to submit complaint to the Hellenic Data Protection Authority (hereinafter, “DPA”): In order to exercise any of the above-mentioned rights, you may submit a complaint to the DPA (dpa.gr), tel. No: (+30) 2106475600, fax. No: (+30) 2106475628, e-mail address: contact@dpa.gr
In order to submit questions regarding the processing of your personal data or to exercise a right deriving from GDPR you may email us at info@sarakinoslaw.com or communicate with us through the relevant communication form of our Website here.
Finally, please note that we reserve the right to update and amend the present Policy, so that the latter conforms to any possible amendments regarding the way we process your personal data or the legislation in force. In case of such amendments, we shall be publishing the present Policy, updated, on our Website. Any amendments of the present Policy shall take effect from the moment they are published on our Website. Therefore, we encourage that you check our present Policy every time you visit our Website.
